Reporting to DCA

Placed in Service Notification

DCA requires notification when buildings/properties in our affordable housing programs have placed in service. This is essential for property set up in the Emphasys system.

Complete the Placed in Service form and submit following the instructions in the form. 

Casualty Loss Notification Form

DCA requires that properties in our affordable housing programs report property damage, down units and/or buildings via the online Casualty Loss Notification form.  This form should be submitted to DCA whenever a disastrous event, or other incident (whether naturally occurring, intentionally caused, or accidentally caused) causes the loss of operational use in your units and/or buildings. 

Casualty Losses must be reported within 72 hours of occurrence.

Casualty Losses include, but are not limited to; storms, fire, vehicular accidents, mold, and floods.

Complete the Casualty Loss Notification form

Management Change / Approval Request

In accordance with DCA's Management Company Approval policy which is contained in DCA's LIHTC & HOME Compliance Manual, DCA requires owners seeking to change the property management company for (1) or  more Georgia projects, make a request via the online jotform request.  Please submit your request no less than 30 days prior to the intended change in management.  Submitting a Management Change/Approval request will generate a request to DCA for the new management company to access Emphasys.

Complete the Management Change/Approval request form

Annual Owner Certification

Internal Revenue Service (IRS) Monitoring Regulations require all owners of low-income housing tax credit projects in Georgia to annually submit an owner certification to DCA. While some project owners have finished claiming their credit, all owners must continue to complete the AOC. 

Pursuant to the HOME Investment Partnerships Act at title II of the Cranston-Gonzales National Affordable Housing Act as amended, 42, U.S.C. 12701 et seq. and as required by the Department of Housing and Urban Development (HUD), the AOC must be completed for each calendar year during the period of affordability.

2023 AOCs were due March 1, 2024. AOCs must be submitted through the Emphasys Certification Portal. 

Self-Certification Notification

Complete the Self-Certification Notification form for the project which will begin using tenant self-certification.  Submission shall be considered a notification to DCA on behalf of the GP (owner) of the property to discontinue completing recertifications at the property listed below.  It is the owner's responsibility to ensure compliance with Section 42 of the Code. DCA is not responsible for the adverse tax credit consequences which may occur as a result of electing to stop completing recertifications. Each year after the initial certification the tenant household may use a Self Certification Form if the property is 100% tax credit. Mixed-income properties (properties with market units) must continue to annually certify tenant household income. Units funded by certain other programs have income recertification requirements that must be separately met for those units.

DCA will not, nor is it required to, provide approval in response to this form submission. This form serves as notification to DCA, and DCA reserves the right request additional information from a property if necessary.

Complete the Certification Notification form

EUP Notification Process

DCA/GHFA requires written notification to be provided to existing tenants and new move-in households, notifying them that the property will be exiting the tax credit program. A written document must be delivered to each tenant, posted in visible locations throughout the property, and given to each existing applicant. The policy and required forms can be found below: